Time tracking and payroll

Time tracking turns the schedule into actual hours worked. Staff clock in from the web app, the mobile app, or a dedicated tablet view that lives near the back of house and is shared by the team.

Clock in and out

At the start of a shift the staff member taps Clock in on the tablet and selects their name from a list. A four-digit PIN protects each identity. Breaks are logged the same way (Start break / End break).

Reconciliation

Each clocked entry is matched against the scheduled shift. A discrepancy of more than five minutes (configurable) requires a manager to approve the entry before it is included in payroll. The approval queue lives at the top of the manager dashboard so it does not get forgotten.

Hourly rates

Hourly rates are set per staff member and per role. A server who occasionally helps in the kitchen can have different rates for the two roles, and the payroll export will compute each correctly.

Payroll CSV export

From Reports → Payroll, pick a date range and download a CSV compatible with most German and EU payroll providers. The schema is stable across DineOS releases.

staff_id,name,role,hours,gross_pay_eur,tips_eur
emp_001,Sara Klein,server,72.5,1015.00,184.20
emp_002,Lukas Maier,host,40.0,560.00,0.00
emp_003,Mia Weber,kitchen,80.0,1280.00,0.00
emp_004,Jonas Roth,server,45.25,633.50,108.75
emp_005,Anna Bauer,manager,80.0,1760.00,0.00